Executive Assistant

About the role

A small team with a large volume of outside contact: institutional counterparties, partners, advisers, candidates. The binding constraint is founder attention, and this role exists to protect it.

This is not a diary role. You will be trusted to decide what deserves time, to answer on our behalf, and to chase things to completion without being asked twice.

What you will do

• Own the calendar as a decision, not a booking service: what gets time, what gets declined, what gets batched, what gets handed to someone else.
• Triage the inbox and draft the replies, so most of it never needs to be read twice.
• Meeting preparation: the brief beforehand, the notes and the actions afterwards, chased until they are closed.
• Travel, logistics and the small arrangements that quietly consume a week.
• Administration with real deadlines: contracts, invoices, filings, and the back and forth with accountants and counterparties.
• Keep internal records and the CRM honest, because half of the reporting is downstream of them.
• Coordinate candidates and partners. For most of them you are the first impression of the company.

What we look for

• Two or more years supporting a founder or an executive with a genuinely full schedule.
• Fluent written English, plus Slovak or Czech.
• Ruthless with detail. Nothing gets dropped, and nothing needs to be asked for twice.
• Judgement about what is urgent as opposed to merely loud, and the confidence to say no on someone else behalf.
• Discretion. You will see commercial and personal information before anyone else does.
• Comfortable in software and willing to learn internal tools rather than route around them.

Nice to have

• Exposure to legal, finance or HR administration.
• Previous startup experience, at a stage where the process did not exist yet.
• A third language used in the region.

Stack